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  • LEGALIZATION OF DOCUMENTS

  • LEGALIZATION OF OFFICIAL DOCUMENTS

     

    In relations between Poland and Canada international agreements abolishing the requirement for authentication (verification) of official documents does not apply. The documents prepared in the consular district of the Consulate General of the Republic Poland in Vancouver require legalization before release of the document to legal transactions in Poland.

     

    In accordance with paragraph 2 article 32 of the Act Consular Law dated 25 June 2015, legalization is in particular the attestation of the authenticity of the signature and the nature of the signer of official document or maker its authentication, and the identity of the seal or stamp which the document bears. In the light of the above, the primary way the legalization of a foreign document is full legalization formula, which focuses on identifying the authenticity of the signature, seal and identify the authority that the document issued or authenticated. The cost of this consular operation is 45,-CAD.

     

    In order to submit a document for legalization at the Consulate General of the Republic of Poland in Vancouver official document should be endorsed by the competent Office of the province, in which it has been prepared or the Ministry of Foreign Affairs of Canada in Ottawa.

     

    The Ministry of Foreign Affairs of Canada in Ottawa:

     

     Authentication and Services of Documents Section (JLAC)

    Foreign Affairs and International Trade

    125 Sussex Drive,

    Ottawa, ON, K1A 0G2

    Phone 1-800-267-8376 (then 6 in the menu)

     

    List of competent authorities for each province:

     

    British Colombia

    Public notaries and lawyers:

    The Ministry of Justice

    Order in Council Office-Attention: Authentication Clerk

    1001 Douglas Street (PO Box 9280 Stn Prov Govt)

    Victoria, BC V8W 2C5

    Phone 1-800-387-4376

    BCAuthentication@gov.bc.ca

    or

    Notaries public: The Society of Notaries Public of BC, Suite 700 - 625 Howe Street, Box 44, Vancouver, BC, V6C 2T6, Tel: (604) 681-4516, Fax: (604) 681-7258, Toll-Free: (800) 663-0343, www.notaries.ca.ca

    Lawyers: The Law Society of BC, 845 Cambie Street, Vancouver, BC, V6B 4Z9, phone 604 669-2533, memberinfo@lsbc.org

     

    Alberta

    Public Notaries and lawyers: Alberta Justice, Room 111, 9833 109 Street, Edmonton AB T5K 2E8, phone 780 427-5981, www.justice.gov.ab.ca/official/authentication.aspx

     

    Northwest Territories

    Public Notaries and lawyers: the Law Society of the Northwest Territories, Main Floor 5004-50th Avenue, P.O. Box 1298, Yelloknife, NT, X1A 2N9, phone 867 873 3828, fax: 867 873 6344, lawsocnt@lawsociety.nt.ca

     

    Yukon

    Notaries public: Sheriff's Office, Registrar of Notaries, 2134-2nd Ave, Whitehorse, YT Y1A 5H6, phone 867 667-5365, courtservices@gov.yk.ca

    Lawyers: the Law Society of Yukon, suite 202-302 Steele Street Whitehorse, YT Y1A 2C5, phone 867 668-4231, fax: 867 667-7556, lsy@yknet.yk.ca

     

    In rare cases, repeatable content documents and properly secured, the authenticity of which there is no doubt, in particular unsigned documents, with the computer-generated stamp (e.g. vital statistic acts), or in similar cases, it is permissible by way of exception, to use the shorted version of legalization saying " uwierzytelnia się niniejszy dokument "without the need of the document to be endorsed by the competent Office of the province, in which it has been prepared or the Ministry of Foreign Affairs of Canada in Ottawa.

     

    EXPLANATION OF THE APOSTILLE

     

    On 15 October 2004, the President of the Republic of Poland has made ratification of the Convention abolishing the requirement of legalization of foreign public documents drawn up in Hague on 5th of October 1961.

    In place of the legalization the Convention introduces a uniform certification called the "apostille", appended to the document or placed on document, issued by the authorities of the Member State in which the document is drawn up.

    To date, Canada has not joined above mentioned Convention. According to this, there is no abolition in legalization of the documents in relations between Poland and Canada.

    In accordance with the above, request of the entities (e.g. notaries) operating in Poland or Canada to present the clause "apostille" have no legal basis. It should be pointed out that Canada is not a party of the Convention.

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